The Community Building Board meets on the 3rd Thursday of each month starting at 5:00pm. This meeting is held in the lower level of the building in the board room. Entrance can be gained from the door directly across from the stop sign in the parking lot labeled Office and then proceed to the lower level.


MEETING DATES FOR 2022 JAN 20TH - FEB 17TH - MAR 16 - APR 21ST - MAY 19TH - JUNE 16TH - JULY 21ST - AUG 18TH - SEPT 15TH - OCT 20TH - NOV 17TH - DEC 15TH

JAN 2022 AGENDA



Community Building Complex Committee Agenda Regular Meeting Thursday, January 20, 2022 5:00 p.m. Call to Order – Greg Brown, Chairman

Pledge

Approval of Minutes of the Regular Meeting, December 16, 2021 Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

1. Manager’s report

2. Unfinished Business:

3. New Business:

a. Banking – need to appoint signer’s

Rules and Regulations:

1. Manager’s report

2. Unfinished Business:

a. Alcohol policy

3. New Business:

Building and Grounds Committee:

1. Manager’s report

2. Unfinished Business:

a. Lower level bathroom renovation

b. Sidewalk – between CBC & Pearl Place

b. Roof/ephus

c. 5 year plan – in progress

d. Gutters install

e. On call alarm person

3. New Business:

a. Staff/open position(s) set salary

Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020

Chairman’s Report – Greg Brown

Other Business

Executive Session

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, February 1, 2022 – Meeting: 11:30 AM @ Steam Plant; Lunch Optional after meeting

Next Regular Board Meeting: Thursday February 17, 2022 at 5:00 p.m.



JAN 2022 MINUTES

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.community buildingcomplex.org

MINUTES OF THE REGULAR MEETING Thursday January 20, 2022 at 5:00 p.m.

Members Absent: Brad Fidder Freddy DeLaTrinidad Don Banks

Members Present: Greg Brown, Chairman Katie Humphrey Bob Bowley Kris Hall

John McMorrow Katie Scherbarth Bob Turner Ron Wait

Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Greg Brown called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.

Secretary's Report A Motion to file the Minutes of the December 16, 2021 regular meeting was made by Kris Hall seconded by Bob Bowley. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $44,000.00 and other income was listed in report as $2,017.12 which includes interest, rentals & public support and deposit of CD. Total income was $46,017.12. Total expenses were $22,787.28 which includes monthly expenses, . payroll and any bond principal and interest payments. Net income was $23,229.84 (does not include depreciation). Quarterly Report: 4th quarter 2021 Total Current Assets: $1,462,203.12; Total Fixed Assets $3,517.442.89 Total Combined Assets: $4,979,646.01 Total Liabilities $1,222,891.47; Total Equity: $3,756,754.54 Total Liabilities & Equity: $4,979,646.01

Motion to file the Treasurer's Report was made by Ron Wait seconded by John McMorrow. Motion passed.

A Motion to pay the bills on the report was made by Bob Bowley and seconded by Kris Hall. Motion passed.

Audience/Visitor Participation: There were no visitors.

Community Building Complex Meeting Minutes 1 - 20 - 22 Page 113

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.communitybuildingcomplex.org

-am

Finance Committee:

Manager's report: $60,500.00 was deposited 1-20-2022. Unfinished Business: New Business:

Minimum wage law effective January 1, 2022 increased wages by $1.00 for CBC staff. Kris Hall made a motion seconded by Ron Wait to have check signers and names on banking accounts as follows: Greg Brown, Katie Scherbarth, Robert Bowley & John McMorrow and removing Bonnie Beck. In addition the motion was also made to give Julie Sullinger, Director of the Community Building, access to any current and future accounts held at Byron Bank. This access will allow Julie to check balances and get assistance with the account as a whole, transfer funds within Community Building accounts held at Byron Bank. This does not allow Julie to sign any checks or documents.

-a

A.

Rules and Regulations Committee:

Manager's Report: None

Unfinished Business: None New Business:

Alcohol policy - Current documents reviewed with minor language changes approved by the board. There were no policy changes. Changes made: a). Alcohol vendor must be on premises during the entirety of alcohol being served. b). Raffle basket items containing alcohol must remain closed during the event. c). CBC policies are in addition to or supersedes Illinois liquor commission policies. Julie to verify vendor designee before event.

Building and Grounds Committee:

Manager's Report: None 2. Unfinished Business:

A. Lower Level Bathroom Renovation - Board in agreement to get

plans completed. B. Sidewalk/Parking Lot - Board in agreement ready to send out for

bids. Roof/ephus - Roof completed no leaks; Small leak in ephods to be repaired in the spring. 5 year plan- additions at next committee meeting Gutters install, No update On call alarm person - No update

Community Building Complex Meeting Minutes 1-20-22 Page 23

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.community buildingcomplex.org

New Business: A. Board in agreement to set salary at $18-$22.00 per hour for part-time

Assistant to Director.

Chairman's Report: None Other Business: None Executive Session: None Action Taken: None Property Acquisition: None

Adjournment: Meeting was adjourned at 5:46 p.m. Motion made by Katie Scherbarth and seconded by John McMorrow.

Other Info *Committee Meeting: The February committee meeting will be held Tuesday February 1, 2022 at 11:30 am @Steam Plant. Lunch optional after meeting.

*Next Regular Board Meeting: Thursday February 17, 2022 at 5:00 p.m. in the Community Building.

FEB 2022 AGENDA

ommunity Building Complex Committee Agenda Regular Meeting Thursday, February 17, 2022 5:00 p.m. Call to Order – Greg Brown, Chairman

Pledge

Approval of Minutes of the Regular Meeting, January 20, 2022

Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

1. Manager’s report

2. Unfinished Business:

a. Banking

3. New Business:

a. Audit – need to approve auditor

Rules and Regulations:

1. Manager’s report

2. Unfinished Business:

a. Staff opening(s)

3. New Business: None

Building and Grounds Committee:

1. Manager’s report

2. Unfinished Business:

a. Lower level bathroom renovation update

b. Sidewalk – between CBC & Pearl Place – No update

b. Parking log study – Bidding update

c. 5 year plan – Add alarm system

3. New Business:

a. Lawn care/grounds maintenance

b. Office- Replace carpet/repaint

Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020

Chairman’s Report – Greg Brown

Other Business

Executive Session

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, March 1, 2022 – Meeting: 11:30 AM @ Steam Plant; Lunch Optional after meeting

Next Regular Board Meeting: Thursday March 17, 2022 at 5:00 p.m.



FEB 2022 MINUTES

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.communitybuildingcomplex.org

MINUTES OF THE REGULAR MEETING Thursday February 17, 2022 at 5:00 p.m.

Members Absent: Kris Hall

Members Present: Greg Brown, Chairman Katie Scherbarth Bob Bowley Brad Fidder John McMorrow Don Banks Bob Turner Ron Wait

Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Greg Brown called the meeting to order at 5:00p.m. followed by the Pledge of Allegiance.

Secretary's Report A Motion to file the Minutes of the January 20, 2021 regular meeting was made by Brad Fidder seconded by Bob Turner. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $60,500.00 and other income was listed in report as $3,307.78 which includes interest, rentals & public support. Total income was $63,537.78. Total expenses were $8,482.83 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $55,054.95 (does not include depreciation).

Motion to file the Treasurer's Report was made by Brad Fidder seconded by John McMorrow. Motion passed.

A Motion to pay the bills on the report was made by Don Banks and seconded by Brad Fidder. Motion passed.

Audience/Visitor Participation: There were no visitors.

Finance Committee:

Manager's report: $41,000.00 was deposited 2-17-2022. Unfinished Business: New Business:

Committee made the decision to retain the same auditor for FY 2021 2022.

Foi

A.

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.communitybuildingcomplex.org

Rules and Regulations Committee:

Manager's Report: None Unfinished Business: None New Business:

A. Staff openings - Maintenance person still on hold possibly summer

2022. Part Time Assistant to Director of CBC posting will start March 1, 2022.

Building and Grounds Committee:

Manager's Report:

A. Damage to the stage flooring occurred during Main Street Players

stage set-up. Julie to get quotes for repairing the floor damage;

Main Street Players responsible to cover cost to repair damage. 2. Unfinished Business:

A. Lower Level Bathroom Renovation - Architect to meet w/Julie

early in March 2022 to resume completion of plans. Parking Lot - Bids were accepted at 10AM 2/17/22. Total of (8) bids were received. Bids were presented to the Board for review. Brad Fidder made a motion seconded by John McMorrow to award the bid to Norwest Construction for $126,181.00. Work to

begin beginning of June 2022. D. 5 year plan-added building alarm system; current alarms are

functional however if they were to fail replacements would be

necessary 4. New Business: None

Chairman's Report: None Other Business: Brad Fidder announced this will be his last meeting due to a residency change; Freddy DeLaTrinidad notified Julie that he can no longer serve on the Board due to work conflict. Executive Session: None Action Taken: None Property Acquisition: None

Adjournment: Meeting was adiourned at 5:40 p.m. Motion made by Ron Wait and seconded by Brad Fidder.

Other Info *Committee Meeting: The March committee meeting will be held Tuesday March 1, 2022 at 11:30 am @Steam Plant. Lunch optional after meeting.

*Next Regular Board Meeting: Thursday March 17, 2022 at 5:00 p.m. in the Community Building.



MARCH 2022 AGENDA

Community Building Complex Committee Agenda Regular Meeting Wednesday March 16, 2022 5:00 p.m. Call to Order – Greg Brown, Chairman

Pledge

Approval of Minutes of the Regular Meeting, February 17, 2022

Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

1. Manager’s report

2. Unfinished Business:

a. Banking

3. New Business:

a. Budget for FY 22-23

Rules and Regulations:

1. Manager’s report

2. Unfinished Business:

a. Staff opening(s)

b. Alcohol policy review

3. New Business:

a. Statement of Economic Interests to be filed

b. Absentee voting policy

c. Staff retention

d. Board member position

Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020

Building and Grounds Committee:

1. Manager’s report

2. Unfinished Business:

a. Lower level bathroom renovation update

b. Parking lot update

c. 5 year plan

3. New Business: None

Chairman’s Report – Greg Brown

Other Business

Executive Session

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, April 1, 2022 – Meeting: 11:30 AM @ Steam Plant; Lunch Optional after meeting

Next Regular Board Meeting: Thursday April 21, 2022 at 5:00 p.m



MARCH 2022 MINUTES

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.communitybuildingcomplex.org

MINUTES OF THE REGULAR MEETING Thursday March 16, 2022 at 5:00 p.m.

Members Absent:

Members Present: Katie Humphrey, Chairman Bob Bowley Ron Wait John McMorrow Don Banks Bob Turner Kris Hall Joy Bauman

Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.

Secretary's Report A Motion to file the Minutes of the February 17, 2022 regular meeting was made by Ron Wait seconded by Don Banks. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $41,000.00 and other income was listed in report as $1,283.40 which includes interest, rentals & public support. Total income was $42,283.50. Total expenses were $21,057.19 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $21.226.21 (does not include depreciation).

Motion to file the Treasurer's Report was made by Don Banks seconded by John McMorrow. Motion passed.

A Motion to pay the bills on the report was made by Kris Hall and seconded by John McMorrow. Motion passed.

Audience/Visitor Participation: There were no visitors.

Finance Committee:

Manager's report: $45,000.00 was deposited 3-16-2022.

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.community buildingcomplex.org

Unfinished Business:

A. The Board was in agreement to update check signers on all accounts at Blackhawk Bank, Byron Bank and Solutions Band as follows:

Robert Bowley, Katrin Humphrey/Scherbarth, John McMorrow and Joy Bauman. Remove Greg Brown.

New Business:

A. FY Budget for 2022-2023 is ready for review by the Finance

Committee before presenting to the Board for approval.

Rules and Regulations Committee:

Manager's Report: None 2. Unfinished Business:

A. Staff opening(s) Position for Assistant has been posted (28)

resumes submitted to date

B. The Alcohol Policy stands as is. New Business:

Statement of Economic Interests were handed out to Board members.

Board was in agreement to keep Absentee voting policy dated 12/15/16 as written. Ron Wait made a motion seconded by Kris Hall to issue a bonus of $400 to part-time staff in appreciation for their support the past (2) years during COVID event cutbacks. Board member vacancies are as follows: County; City of Belvidere and Township (Outside of Belvidere). County and City of Belvidere are appointed; posting will be published for Township vacancy.

Building and Grounds Committee:

Manager's Report:

A. None Unfinished Business:

A.

Lower Level Bathroom Renovation - Julie to meet with Architect

April 1, 2022 to review plans B. Parking Lot - Resurfacing to begin June 1, 2022 with completion in

2-3 weeks weather pending. Julie will give notice to area

businesses D. 5 year plan- no updates New Business: None

Chairman's Report: None Other Business: Greg Brown has been replaced by Joy Bauman for District 100. Joy Bauman took the Oath of Office. Committee meeting location to be announced by Julie prior to the meeting. Community Building Complex Meeting Minutes 3 - 16-22 Page 213

Executive Session: None Action Taken: None Property Acquisition: None

Adjournment: Meeting was adjourned at 5:50 p.m. Motion made by Ron Wait and seconded by Kris Hall.

Other Info *Committee Meeting: The April committee meeting will be held Tuesday April 5, 2022 at 11:30 am . Location tbd.

*Next Regular Board Meeting: Thursday April 21, 2022 at 5:00 p.m. in the Community Building



APRIL 2022 AGENDA

Community Building Complex Committee Agenda Regular Meeting Thursday April 21, 2022 5:00 p.m. Call to Order – Katie Humphrey, Chairman

Pledge

Approval of Minutes of the Regular Meeting, March 16, 2022

Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

1. Manager’s report

2. Unfinished Business:

a. Banking

3. New Business:

a. Budget for FY 22-23

Rules and Regulations:

1. Manager’s report

2. Unfinished Business:

a. New staff

b. Staff – thank you

c. Board Member position advertised

3. New Business:

a. One signature policy

Building and Grounds Committee:

1. Manager’s report

2. Unfinished Business:

a. Lower level bathroom renovation update

b. Parking lot – work to begin June 1, 2022

c. 5 year plan

Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020

3. New Business:

a. Lawn care/grounds maintenance – Nico’s Landscaping

b. Food Truck

Chairman’s Report – Katie Humphrey

Other Business

Executive Session

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, May 3, 2022 – Meeting: 11:30 AM @ Ned’s Diner; Lunch Optional after meeting

Next Regular Board Meeting: Thursday May 19, 2022 at 5:00 p.m.



APRIL 2022 MINUTES

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.communitybuildingcomplex.org

MINUTES OF THE REGULAR MEETING Thursday April 21, 2022 at 5:00 p.m.

Members Absent: None

Members Present: Katie Humphrey, Chairman Bob Bowley Ron Wait John McMorrow Don Banks Bob Turner Kris Hall Joy Bauman

Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.

Secretary's Report A Motion to file the Minutes of the March 16, 2022 regular meeting was made by Ron Wait seconded by Kris Hall. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $45,000 and other income was listed in report as $2,436.41 which includes interest, rentals & public support. Total income was $47,436.41. Total expenses were $19,654.32 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $27.782.09 (does not include depreciation). Quarterly Jan-March 2022 Report: Total Current Assets $1,544,589.67 Total Fixed Assets: $3,490,577.01 Total Combined Assets: $5,035,166.68 Total Liabilities: $1,229.752.44 Total Equity: $3,805,414.24 Total Liabilities & Equity: $5,035,166.68

Motion to file the Treasurer's Report was made by Don Banks seconded by John McMorrow. Motion passed.

A Motion to pay the bills on the report was made by Joh McMorrow and seconded by Don Banks. Motion passed.

Audience/Visitor Participation: There were no visitors.


Finance Committee:

1. Manager's report: $61,000.00 was deposited 4-21-2022.

A. Bond payment schedule was changed by the bonding company

prior to closing of bond. Board was in agreement to make the (2) interest payments during this fiscal year as budgeted. Board was in agreement to sponsor $500.00 to "Welcome to Spring" Latino community event. This comes from the line item

"Community Outreach. Unfinished Business:

A. Banking-changes in progress

New Business:

A. FY Budget for 2022-2023 presented for review and discussion.

Don Banks made a motion seconded by Kris Hall to go into

executive session at 5:30 p.m.. Open session was resumed at 5:43 p.m.

No action taken as a result of closed session.

Rules and Regulations Committee:

Manager's Report: Reminder to file Economic Interest Statements by 5/1/22 2. Unfinished Business:

A. New Staff – Theresa Thompson will be starting 5/4/22 for the Assistant

position; B. Staff thank you was very much appreciated C. Vacant Board member position for 8 townships was advertised in

the Shopper (2) weeks; facebook and letters to the Townships. Position application closed 4/21/22 at 5 p.m with (2) letters of interest submitted. On 4/25/22 the letters of interest will be sent to Township Supervisors who will take to their boards for a decision on

filling the vacancy. New Business:

A. Board in agreement to not adopt one signature policy at this time.

Building and Grounds Committee:

1. Manager's Report:

A. None Unfinished Business:

A. Lower Level Bathroom Renovation - Julie met with architect to

review plans. Board was in agreement to have upgraded lighting as an alternate to the renovation project. Discussion was had on the look of the toilet rooms. Parking Lot - Resurfacing to begin June 1, 2022; Main floor annual maintenance will be performed 5/31/2021. 5 year plan -add gazebo to grassy area in "Manley lot"

Community Building Complex Meeting Minutes 4 - 21 - 22 Page 213

A.

New Business:

Lawn care/grounds maintenance for the season will be with Nico's

Landscaping B. Board was in agreement to deny a request for a food truck parking

in the "Manley lot" across the street; Conflict of Interest.

Chairman's Report: New Officer's and committee assignments will take effect in July 2022. Any opinions or suggestions are welcome.

Other Business: None Executive Session: None Action Taken: None Property Acquisition: None

Adjournment: Meeting was adjourned at 6:08 p.m. Motion made by Ron Wait and seconded by Kris Hall.

Other Info *Committee Meeting: The May committee meeting will be held Tuesday May 3, 2022 at 11:30 am @ Steam Plant. Lunch optional after meeting.

*Next Regular Board Meeting: Thursday May 19, 2022 at 5:00 p.m. in the Community Building.

MAY 2022 AGENDA

Community Building Complex Committee Agenda Regular Meeting Thursday May 16, 2022 5:00 p.m. Call to Order – Katie Humphrey, Chairman

Pledge

Approval of Minutes of the Regular Meeting, April 21, 2022

Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

1. Manager’s report

2. Unfinished Business:

a. Banking

b. Budget for FY 22-23

3. New Business: None

Rules and Regulations:

1. Manager’s report

2. Unfinished Business:

a. Board member positions open

3. New Business:

a. Executive Board positions & committees – July 2022

Building and Grounds Committee:

1. Manager’s report

2. Unfinished Business:

a. Lower level bathroom renovation update

b. Parking lot – work to begin June 1, 2022; letter to residents and businesses c. 5 year plan

3. New Business: None

Chairman’s Report – Katie Humphrey

Other Business

Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020

Executive Session

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, June 7, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.

Next Regular Board Meeting: Thursday June 16, 2022 at 5:00 p.m.


MAY 2022 MINUTES

Community Building Complex of Boone County

111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389

www.community buildingcomplex.org

MINUTES OF THE REGULAR MEETING Thursday April 21, 2022 at 5:00 p.m.

Members Absent: None

Members Present: Katie Humphrey, Chairman Bob Bowley Ron Wait John McMorrow Don Banks Bob Turner Kris Hall Joy Bauman

Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.

Secretary's Report

A Motion to file the Minutes of the March 16, 2022 regular meeting was made by Ron Wait seconded by Kris Hall. Motion passed. Treasurer's Report Bob Bowley presented the Treasurer's Report. Monthly Report Sales tax revenue was $45,000 and other income was listed in report as $2,436.41 which includes interest, rentals & public support. Total income was $47,436.41. Total expenses were $19,654.32 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was $27,782.09 (does not include depreciation). Quarterly Jan-March 2022 Report: Total Current Assets $1,544,589.67 Total Fixed Assets: $3,490,577.01 Total Combined Assets: $5,035,166.68 Total Liabilities: $1,229,752.44 Total Equity: $3,805,414.24 Total Liabilities & Equity: $5,035,166.68

Motion to file the Treasurer's Report was made by Don Banks seconded by John McMorrow. Motion passed.

A Motion to pay the bills on the report was made by Joh McMorrow and seconded by Don Banks. Motion passed.

Audience/Visitor Participation: There were no visitors.


Finance Committee:

1. Manager's report: $61,000.00 was deposited 4-21-2022.

A. Bond payment schedule was changed by the bonding company

prior to closing of bond. Board was in agreement to make the (2)

interest payments during this fiscal year as budgeted. B. Board was in agreement to sponsor $500.00 to "Welcome to

Spring" Latino community event. This comes from the line item

"Community Outreach. Unfinished Business:

A. Banking-changes in progress

New Business:

A. FY Budget for 2022-2023 presented for review and discussion.

Don Banks made a motion seconded by Kris Hall to go into

executive session at 5:30 p.m.. Open session was resumed at 5:43 p.m.

No action taken as a result of closed session.

a

Rules and Regulations Committee:

Manager's Report: Reminder to file Economic Interest Statements by 5/1/22 2 Unfinished Business:

A. New Staff – Theresa Thompson will be starting 5/4/22 for the Assistant

position;

Staff thank you was very much appreciated Vacant Board member position for 8 townships was advertised in the Shopper (2) weeks; facebook and letters to the Townships. Position application closed 4/21/22 at 5 pm with (2) letters of interest submitted. On 4/25/22 the letters of interest will be sent to Township Supervisors who will take to their boards for a decision on

filling the vacancy. New Business:

A. Board in agreement to not adopt one signature policy at this time.

Building and Grounds Committee:

Manager's Report:

A. None Unfinished Business:

Lower Level Bathroom Renovation - Julie met with architect to review plans. Board was in agreement to have upgraded lighting as an alternate to the renovation project. Discussion was had on the look of the toilet rooms. Parking Lot - Resurfacing to begin June 1, 2022; Main floor annual maintenance will be performed 5/31/2021. 5 year plan -add gazebo to grassy area in "Manley lot"

В.

A. Lawn care/grounds maintenance for the season will be with Nico's

Landscaping Board was in agreement to deny a request for a food truck parking in the "Manley lot" across the street; Conflict of Interest.

Chairman's Report: New Officer's and committee assignments will take effect in July 2022. Any opinions or suggestions are welcome.

Other Business: None Executive Session: None Action Taken: None Property Acquisition: None

Adjournment: Meeting was adjourned at 6:08 p.m. Motion made by Ron Wait and seconded by Kris Hall.

Other Info *Committee Meeting: The May committee meeting will be held Tuesday May 3, 2022 at 11:30 am @ Steam Plant. Lunch optional after meeting.

*Next Regular Board Meeting: Thursday May 19, 2022 at 5:00 p.m. in the Community Building.



JUNE 2022 AGENDA

Community Building Complex Committee Agenda Regular Meeting Thursday June 16, 2022 5:00 p.m. Call to Order – Katie Humphrey, Chairman

Pledge

Approval of Minutes of the Regular Meeting, May 19, 2022

Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

1. Manager’s report

2. Unfinished Business:

a. Banking – new accounts @ Byron Bank open

b. Budget for BY 22-23

3. New Business: None

Rules and Regulations:

1. Manager’s report

2. Unfinished Business:

a. Open Board member position(s) and/or expiring terms

3. New Business:

a. Executive Board positions & committees – July 2022

b. DEI Research

Building and Grounds Committee:

1. Manager’s report

2. Unfinished Business:

a. Lower level bathroom renovation

b. Parking lot – work started 5/31/22

c. 5 year plan – building alarm quote; paint lower level

Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020

3. New Business:

a. Control of animals in lot(s)

b. Heritage Days – carnival guidelines

Chairman’s Report – Katie Humphrey

Other Business

a. Website

Executive Session

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, July 5, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.

Next Regular Board Meeting: Thursday July 21, 2022 at 5:00 p.m.

Meet new school Superintendent Thursday June 16, 2022 4-6 p.m. @ Belvidere North



JUNE 2022 MINUTES

Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org

MINUTES OF THE REGULAR MEETING

Thursday June 16, 2022 at 5:00 p.m.

______________________________________________________________________________ Members Present: Members Absent:

Katie Humphrey Don Banks

Bob Bowley

Ron Wait

John McMorrow

Kris Hall

Bob Turner

Joy Bauman

Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:00 p.m. followed by the Pledge of Allegiance.

Secretary’s Report

A Motion to file the Minutes of the May 19, 2022 regular meeting was made by Ron Wait seconded by Bob Turner.

A voice vote was taken with all voting yes. Motion passed.

Treasurer’s Report

Bob Bowley presented the Treasurer’s Report.

Monthly Report

Sales tax revenue was $40,000 and other income was listed in report as $606.22 which includes interest, rentals & public support.

Total income was $40,606.22. Total expenses were $19,986.50 which includes monthly expenses, payroll and any bond principal and interest payments. Net income was 20,619.72 (does not include depreciation).

Motion to file the Treasurer’s Report was made by John McMorrow seconded by Kris Hall. A voice vote was taken with all voting yes. Motion passed.

A Motion to pay the bills on the report was made by Kris Hall and seconded by Ron Wait. A voice vote was taken with all voting yes. Motion passed.

Audience/Visitor Participation: There were no visitors.

Finance Committee:

1. Manager’s report: $52,000.00 was deposited 6-16-2022.

2. Unfinished Business:

A. Banking – June/July transactions will complete switch to Byron

Bank.

B. Budget – See Executive Session

C o m m u n i t y B u i l d i n g C o m p l e x M e e t i n g M i n u t e s 6 - 1 6 - 2 2 P a g e 1 | 3

Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org

3. New Business: None

Rules and Regulations Committee:

1. Manager’s Report: No Report

2. Unfinished Business:

A. Board Member positions for John McMorrow and Bob Turner end

June 30, 2022. Township Position (8 townships) have appointed

Darrel Davis. Julie to contact applicants and township supervisors.

3. New Business:

A. Executive Board positions and committees to be decided at the

July 2022 meeting. Reminder if interested in a specific position or

committee notify Julie or Katie.

B. DEI Research (Diversity, Equity & Inclusion) Julie researched and will be keeping a list to keep on file on what CBC is doing to

participate.

Building and Grounds Committee:

1. Manager’s Report: No Report

2. Unfinished Business:

A. Lower Level Bathroom Renovation – Board was in agreement to

move forward with plans in prep for project; Julie to contact

architect with the information to schedule review of plans.

B. Parking Lot – Resurfacing project went well; Plans to reopen

Monday June 20, 2022 weather permitting. Julie to verify ADA

access; signage and misc. work to be completed week of

6/20/2022.

C 5 year plan – Added – Building alarm – approx. $6k; and paint

lower level

3. New Business:

A. Discussion: Control of animals in lot(s); several businesses and

residents have complained to CBC regarding the animal activity

on CBC property. Notification letters of concerns/complaints to

be sent to parties involved. Chairman Katie Humphrey to be the

contact person for any questions/concerns etc.

B. Heritage Days use of parking lot for carnival by City of Belvidere;

Certificate of Insurance received; Walkthrough scheduled;

Chairman’s Report: No Report

Other Business: Website being updated by Julie and Teresa; will include event information, photos, staff, board page and meeting agenda information.

C o m m u n i t y B u i l d i n g C o m p l e x M e e t i n g M i n u t e s 6 - 1 6 - 2 2 P a g e 2 | 3

Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org

Executive Session:

Ron Wait made a motion seconded by John McMorrow to enter into executive session at 5:28 p.m. for the purpose of:

A. 2(C)(1), 5 ILCS 120/2 (C)(1) To consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees, specific individuals who serve as independent contractors, or specific

volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer or against legal counsel for the public body to determine its validity. Public Act 101-459 effective August 23, 2019

Action Taken: Open session was resumed at 5:49 p.m.

Kris Hall made a motion seconded by Ron Wait to approve the budget dated July 1, 2022 through June 30, 2023 as discussed in closed session.

A voice vote was taken with all voting yes. Motion passed.

Property Acquisition: None

Adjournment: Meeting was adjourned at 5:54 p.m.

Motion made by Kris Hall and seconded by Bob Turner.

Other Info

*Committee Meeting: The July committee meeting will be held Tuesday July 5, 2022 at 12 noon @ Ned’s Diner. Arrive early for lunch.

*Next Regular Board Meeting: Thursday July 21, 2022 at 5:00 p.m. in the Community Building.

JULY 2022 AGENDA

Community Building Complex Committee Agenda Regular Meeting Thursday July 21, 2022 5:00 p.m.

Call to Order – Katie Humphrey, Chairman

Pledge

Approval of Minutes of the Regular Meeting, June 16, 2022

Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

1. Manager’s report

2. Unfinished Business:

3. New Business:

a. Audit – 1st meeting 7/6/2022; Full week July 25th, 2022

Rules and Regulations:

1. Manager’s report

2. Unfinished Business:

a. New Board Member Introduction –Darrel Davis | Swearing In

b. Open Board Member position(s) and/or expiring terms – John McMorrow and Bob Turner

3. New Business:

a. Executive Board positions & committees | Vote

Building and Grounds Committee:

1. Manager’s report

2. Unfinished Business:

a. Heritage Days

b. Lower level bathroom renovation

c. Parking lot – work completed

d. 5 year plan – Meet after July meeting; yearly walk through of building

Board Meeting Agenda Document # ADM-2 Form Revision: 1-10-2020

3. New Business:

a. Working on variety of events for upcoming months

b. Alarm System Replacement

Chairman’s Report – Katie Humphrey

Other Business

Executive Session

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, August 2, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch. Julie will not be present

Next Regular Board Meeting: Thursday August 18, 2022 at 5:00 p.m.



JULY 2022 MINUTES

Community Building Complex of Boone County 111 West First Street Belvidere, IL 61008 Phone: (815)-547-3928 Fax: (815) 547-6389 www.communitybuildingcomplex.org

MINUTES OF THE EXECUTIVE SESSION

Thursday July 28, 2022 at 5:00 p.m.

______________________________________________________________________________ Members Present: Members Absent:

Katie Humphrey None

Bob Bowley

Ron Wait

John McMorrow

Don Banks

Kris Hall

Bob Turner

Joy Bauman

Darrel Davis

Building Director: Julie Sullinger present Recording Secretary: Teri Becker present Chairman Katie Humphrey called the meeting to order at 5:46 p.m.

Agenda: Property at 127 W. 2nd Street Belvidere, IL 61008

Director: Property has become available. Asking price: $12,500.00

Property: Property was cleared by N. Ill. Construction. Property has grass growing no work required. Sewer and water were capped during destruction.

Benefits: 5 year plan (gazebo, picnic shelter, music band shell, restrooms etc.) Part of long term goal to purchase the parcel. Only one parcel left in addition to this parcel. Discussion: Beneficial to combine with other parcels already owned when we do the title if possible

Don Banks made a motion seconded by Ron Wait to leave executive session at 5:59 p.m. A voice vote was taken with all voting yes. Motion carried.

Respectfully submitted

Teri BeckeR

C o m m u n i t y B u i l d i n g C o m p l e x E x e c u t i v e M e e t i n g M i n u t e s 7 - 2 8 - 2 2 P a g e 1 | 1



AUGUST 2022 AGENDA

Community Building Complex Committee Agenda

Regular Meeting Thursday August 18, 2022 5:00 p.m.

Call to Order – Katie Humphrey, Chairman

Pledge

Approval of Minutes of the Regular Meeting, July 28, 2022

Treasurer’s Report – Bob Bowley

Approval of Bills

Audience/Visitor Participation:

Committee Reports:

Finance Committee:

Chair: Bob Bowley Committee Members: Don Banks, Darrel Davis

  1. Manager’s report

  2. Unfinished Business:

    1. Audit

  3. New Business:

    1. CD rates

Rules and Regulations Committee:

Chair: Katie Humphrey Committee Members: Kris Hall, Joy Bauman

  1. Manager’s report

  2. Unfinished Business:

  3. New Business:

Building and Grounds Committee:

Chair: John McMorrow Committee Members: Bob Turner, Ron Wait

  1. Manager’s report

  2. Unfinished Business:

  1. Lower level bathroom renovation

  2. 5 year plan – Meet after July meeting; yearly walk through of building

  3. Land Purchase 127 W. 2nd Street

  1. New Business:


Chairman’s Report – Katie Humphrey

Other Business

Executive Session (Read purpose make motion and vote)

Action taken as a result of Executive Session: (Motion and vote)

Property Acquisition

Adjournment

Other Info:

Next Committee Mtg: - Tuesday, September 6, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.

Next Regular Board Meeting: Thursday September 15, 2022 at 5:00 p.m.



SEPTEMBER AGENDA 2022

COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 9/15/2022 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda

1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair

Pledge of Allegiance

2. Roll call for attendance

3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda

4. Meeting minutes Motion to approve | Voice vote a. Closed (Executive Session) Meeting Minutes dated 7/28/2022

b. Board Meeting Minutes dated 8/18/2022

5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input

8. Committee reports

∙ Finance Committee Report Chair: Bob Bowley Discussion ∙ Rules & Regulations Report Chair: Katie Humphrey Discussion ∙ Building & Grounds Report Chair: John McMorrow Discussion

9. Unfinished Business

A. Audit final report | Approval to file Motion to file | Roll call vote B. Cancelled Events - Refund | Approval to refund Mgr. Julie Sullinger C. Property Purchase 127 W. 2nd Street | Update Mgr. Julie Sullinger D. Back to School Food Truck Event | Recap Mgr. Julie Sullinger E. Lower level bathroom renovation | Update Chair: John McMorrow F. Parking Lot “Manley Lot” Signage |Approval Mgr. Julie Sullinger G. 5 year plan | Update on building walk through Chair: John McMorrow

10. New Business

A. Heat/Air Yearly Maintenance | Approval to proceed Mgr. Julie Sullinger

11. Chairman’s Report

12. Closed Session Motion/Roll call vote Note: (Must state and record reason for closed session; closed session must be recorded) 13. Return to Open Session – Action taken Motion to approve | Roll call vote

14. Round table comments/community update

15. Meeting Schedule | Next Committee Mtg: - Tuesday, October 4, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch. Next Regular Board Meeting: Thursday October 20, 2022 at 5:00 p.m. at the Community Building Complex

16. Meeting adjournment Motion |Voice vote

Community Building Complex Meeting Agenda for September 15, 2022 5 p.m. Page 1 of 1



OCTOBER AGENDA 2022

COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 10/20/2022 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda

1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair

Pledge of Allegiance

2. Roll call for attendance

3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda

4. Meeting minutes Motion to approve | Voice vote a. Board Meeting Minutes dated 9/15/22

5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input

8. Committee reports

Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis

A. Audit final report | Approval to file Motion to file | Roll call vote

Manager Report Mgr. Julie Sullinger

B. Tax money deposited September | Discussion

Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall

Manager Report Mgr. Julie Sullinger

Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait

A. Lower level bathroom renovation-Bid end Oct. | Update

B. 5 year plan – Curtains cleaned | Discussion

Manager Report Mgr. Julie Sullinger

C. Property purchase closed 9/19/22 | Discussion

9. Unfinished Business None

10. New Business

A. PT/Custodian/Handyman – Starting the Search| Discussion Mgr. Julie Sullinger

11. Chairman’s Report

12. Closed Session Motion/Roll call vote Note: (Must state and record reason for closed session; closed session must be recorded) 13. Return to Open Session – Action taken Motion to approve | Roll call vote 14. Round table comments/community update

15. Meeting Schedule | Next Committee Mtg: - Tuesday, November 1, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch. Next Regular Board Meeting: Thursday November 17, 2022 at 5:00 p.m. at the Community Building Complex Board Room

16. Meeting adjournment Motion |Voice vote

Community Building Complex Meeting Agenda for October 20, 2022 5 p.m. Page 1 of 1



NOVEMBER AGENDA 2022

COMMUNITY BUILDING COMPLEX OF BOONE COUNTY Thursday 11/17/2022 5:00 PM Location: 111 W. First Street Meeting Room Belvidere, IL 61008 Regular Board Meeting Agenda

1. Call to order: Katie Humphrey, Chairman Ron Wait, Vice Chair

Pledge of Allegiance

2. Roll call for attendance

3. Meeting agenda Motion to approve | Voice vote Note: To amend the agenda you need a motion and voice vote | then another motion and voice vote to accept amended agenda

4. Meeting minutes Motion to approve | Voice vote a. Board Meeting Minutes dated 10/20/22

5. Treasurer’s Financial Report Chair: Bob Bowley Motion to file | Voice vote 6. Approval for bills to be paid Motion to approve | Roll call vote 7. Public Input

8. Committee reports

Finance Committee Report Chair: Bob Bowley Discussion Committee Members: Don Banks; Darrel Davis

Manager Report Mgr. Julie Sullinger

Rules & Regulations Report Chair: Katie Humphrey Discussion Committee Members: Joy Bauman; Kris Hall

Manager Report Mgr. Julie Sullinger

Building & Grounds Report Chair: John McMorrow Discussion Committee Members: Bob Turner; Ron Wait

A. Lower level bathroom renovation- | Update

▪ Pre-Bid Walkthrough November 17 @ 2 pm

▪ Bid opening December 1, 2022 at 2 p.m.

B. 5 year plan – Lower Level – Painting | Discussion

C. Part time custodian/handyman | Update

Manager Report Mgr. Julie Sullinger

9. Unfinished Business None

10. New Business

A. Events held at the Community Building Complex | Discussion

Mgr. Julie Sullinger

B. Insurance Coverage | Discussion Mgr. Julie Sullinger C. Heat/Air Unit Repair | Discussion Mgr. Julie Sullinger

11. Chairman’s Report

12. Closed Session Motion/Roll call vote Note: (Must state and record reason for closed session; closed session must be recorded) 2(C)(1), 5 ILCS 120/2 (C)(1) To consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees, specific individuals who serve as independent contractors, or specific volunteers of the public body or legal counsel for

Community Building Complex Meeting Agenda for November 17, 2022 5 p.m. Page 1 of 2

the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor, or a volunteer or against legal counsel for the public body to determine its validity. Public Act 101-459 effective August 23, 2019

13. Return to Open Session – Action taken Motion to approve | Roll call vote 14. Round table comments/community update

15. Meeting Schedule | Next Committee Mtg: - Tuesday, December 6, 2022 – Meeting: 12:00 PM @ Ned’s Diner; Arrive early for lunch.

Next Regular Board Meeting: Thursday December 15, 2022 at 5:00 p.m. at the Community Building Complex Board Room

16. Meeting adjournment Motion |Voice vote